The Purchasing Section is a support service for all City departments by providing professional expertise in the areas of Purchasing and Supply Chain Management. Most purchasing is done through the Purchasing Section, where the staff have more than 130 years of consolidated buying and negotiation expertise.
Purchasing has the responsibility for determining sources of material, supplies, equipment and services to provide the City departments with the best overall value. We maintain a competitive bidding process in accordance with municipal and provincial laws, and issue Purchase Orders and contracts.
We operate in a fair, ethical and prudent manner to ensure that the residents of the City of Surrey get the best value and service available for their tax dollars. We give all city suppliers an equal chance to work with us and ensure access to information and protection of privacy.
Opportunities to work with the City of Surrey
Surplus Goods Disposal
Purchasing is also responsible for the disposal of surplus materials and equipment. Items that can be recycled within the City departments are distributed for re-use. Reasonable value is obtained by sending surplus goods to public auction. Currently, the City utilizes the services of Able Auctions who can be contacted for auction dates and times at Phone: 604-594-2253, or on their website at https://www.ableauctions.ca.
Lost and found bicycles are sent to auction if not claimed. The bicycle serial number is required to investigate if specific bicycles are in storage - please call 604-968-7895. For auction sale dates, call the auctioneer.
Contractors or service companies doing business on City property:
- Must have a valid City of Surrey Business License. For more information contact our By-law Enforcement & Licensing Section at Phone: 604-591-4370.
- Will be required to give proof of an active WorkSafe BC number or a Clearance Letter from WorkSafe BC.
- Must have a Safety Program in place that meets with the requirements of WorkSafe BC.
- Must provide proof that the Insurance Certificates required for each project is secured.
- Must sign and provide a Contractor Health & Safety Expectations - Responsibility of Contractor(s) form.
- Must sign and provide a Prime Contractor Designation Letter of Understanding form.
Co-operative Purchasing Group
The City of Surrey is an active member in the VRCPG (Vancouver Regional Co-operative Purchasing Group), which is an amalgamation of local government agencies in the Lower Mainland combining their alike product requirements.
The group has had great success consolidating their standardized products and achieving significant cost reductions as a result of the aggregated volumes. Each commodity is managed by one participating member who administers all the details on behalf of the group. Nothing in these quotes nor any course of dealing between the purchasing group members creates a partnership between said members. Each member is free to conduct their own competitive process.
Purchasing is responsible for Stores Inventory and provides physical control, security and distribution of materials.
This central stores location carries common items used frequently by all departments and consolidates requirements for better pricing and terms. This convenient location allows staff crews to gather required material for specific job sites daily.
For General purchases and Construction Contracts, the City's Purchase & Expenditure Authorization By-law states that the acquisition method be
- a minimum of 3 verbal or written quotes for purchases less than $25,000 and
- a minimum of 3 written quotes, proposals or tenders for purchases greater than $25,000.
In some cases, a prequalification will be advertised for interested suppliers.
Purchases are made from local, provincial, national and international sources of supply, depending upon the type of service or commodity. The buyer then prepares a Purchase Order (P.O.) to the supplier.
Many employees are authorized to arrange their own purchases for amounts less than $10,000 on credit terms or by using a purchase card. Purchase Orders are not required by the City for purchases less than $10,000. Suppliers should ensure they reference the employee's name and location on invoices for payment.
City of Surrey
13450 - 104 Avenue
Surrey, BC V3T 1V8
Buyers are available between the hours of 8:30am and 4:30pm, Monday to Friday, and appointments can be arranged by calling ahead.
Mercedita (Didit) Lachica,
Senior Contract Administrator
Scott Lovas, Buyer 2
Jailini Dayal, Accounting Clerk