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Treasury Management System

 

Number:

1220-030-2014-003

Title: Treasury Management System

Description

Request for Proposals

The City of Surrey is seeking a Treasury Management System (TMS) as a tool for cash and investments management. The City seeks to provide personnel with the opportunity to move away from manual processes and focus efforts on value-added activities.

Currently, staff retrieve on-line banking information and manually reconcile cash flows on Excel spreadsheets to determine cash balances/requirements. Excel spreadsheets are also used to maintain an inventory of all securities in the City’s investment portfolio including their associated details such as scheduled interest payments, yield, and call/maturity dates. Journal entries for upload to the Financial Management System are also created manually.

A TMS would integrate cash and investment management into one consolidated repository of treasury information. This software solution would automate manual tasks thus decreasing human error. Efficiency would increase substantially as a TMS would reduce reconciliation time and enhance reporting capabilities needed to disseminate information & measure performance.

The City is considering either an on-premises solution or a hosted software-as-a-service (SaaS) solution.

Project Schedule
Target for implementation is February 28, 2014. 

RFP document for download: 
Treasury Management System (.pdf)
Schedule C - Form of Proposal (.doc)

City of Surrey Brought Forward Sample Spreadsheet (.xlsx)
City of Surrey Cashflow Sample Spreadsheet (.xlsx)
City of Surrey Investment Sample Spreadsheet (.xlsx)

Information Meeting
When:  Friday, January 24th, 2014

Where:  14245 - 56th Avenue, Surrey, BC
Managers Boardroom - 1st Floor
City Manager's Department

Time:  2:00 - 4:00 p.m.

Addenda
If the City determines that an amendment is required to this RFP, the City Representative will issue a written addendum by posting it on the BC Bid Website at www.bcbid.gov.bc.ca (the “BC Bid Website”) and the City Website at www.surrey.ca (the “City Website”) that will form part of this RFP. It is the responsibility of Proponents to check the BC Bid Website and the City Website for addenda. The only way this RFP may be added to, or amended in any way, is by a formal written addendum. No other communication, whether written or oral, from any person will affect or modify the terms of this RFP or may be relied upon by any Proponent. By delivery of a Proposal, Proponent is deemed to have received, accepted and understood the entire RFP, including any and all addenda.

All inquiries related to this RFP should be directed in writing to the person named below.

Closing Date:

January 30, 2014 - 3:00 p.m. local time

Contact:

Kam Grewal, BBA, CMA
Corporate Audit Manager
Acting Purchasing & AP Manager
Finance & Technology Department
Tel: (604) 590-7274 Fax: (604) 599-0956
Email: purchasing@surrey.ca

Status: Awarded  
Awarded to: Nakassa Solutions Ltd.

 

 

 

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